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I can speak as someone who holds public office.
In my work as an appointed member of government, all our meetings are held fully accessible to the public. We technically can have have conversations about what our votes will be, or what we think etc. outside of the meetings, however those conversations cannot let anyone whether us or any member of the public, know how the votes will go before the meeting happens, and that can include the minutes prior. If it happens it can range in anything from fines to jailtime, of course and garunteed to be blacklisted from just about any public work in the future given violation of our Oath of Office.
Thus, technically any conversations or messages between the board, our liason, etc. relating to the work we do can be subpoena'd or FIA'd, or just outright requested by members of the public given relevance, but generally anything we do as private citizens should remain private like for anyone else.